Custom systems / Commercial cleaning, security and facilities
Custom business systems for commercial cleaning, security and facilities firms
Contract work is the business: offices, schools, retail parks and developments, cleaned, guarded and maintained on monthly terms. Contracts are tendered and retendered, specs are written to the last square metre, and the firms that grow are the ones that keep finding the next contract while the current ones run.
Your week
The retender you found out about from the other firm
The office manager of a building you have cleaned for two years mentions, in passing, that the contract went out to tender last month. You did not know. Nobody told you. The spec was written, the quotes went in, and the incumbent, you, was not in the room. Contracts this size are not lost on price. They are lost on dates nobody was watching.
Who we would contact for you
The people we would ring on your behalf
We build this list from your area and the work you want, inside a radius you set. You approve every batch before anything goes out.
Office and facilities managers
The people who actually hold the cleaning, security and maintenance contracts at offices, surgeries and business parks in your patch.
Managing agents and landlords
Agents running retail parks and multi-let estates, who buy cleaning and security across a portfolio, not one site at a time.
Schools and colleges
Bursars and site managers with cleaning, window cleaning and site maintenance put out to tender on fixed cycles.
Developers and main contractors
Firms needing post-construction cleans, site security and handover cleaning on new plots, often at short notice.
What the outreach would say
An example of what goes out
First message, sent under your name
"Hi [name], we clean and maintain commercial buildings across [town] and the estates around it. When your cleaning contract next goes out to tender, do you invite the current contractor to requote, or does it go to a new list? We hold all our specs and schedules ready, so having us in the tender costs you no extra admin."
Nothing goes out without you. You see the list, the wording and the replies, and the conversation stays yours.
Your maths
One sentence, in your numbers
The build is one office cleaning contract a month through the year. One retail park or school contract on top covers the yearly fee several times over.
What it looks like in the system
Your outreach call list
The list starts with the businesses nearest your base, and every call is logged with an outcome so nothing gets lost and nobody gets called twice by mistake.
blueprint / outreach / call list
6 contacts
Business
Contact
Area
Status
Cedar Square Offices Ltd
Priya Nandra
St Albans
Tender pack sentVerulam Retail Park Management
Grant Mehew
St Albans
Meeting booked for WednesdayFieldways Surgery Group
Rachel Vann
Watford
Left message with the practice managerBatchwood School Trust
Simon Croker
St Albans
Tender cycle opens in JuneHomestead Business Park
Aisha Belk
Hemel Hempstead
Interested, price list sentMannings Property Agents
Terry Foldes
Watford
Wants a quoteSample rows. Your list is built from the real businesses inside your radius, and every call is logged with its outcome.
Where work gets lost
The four ways this trade leaks money
Tender packs and specs rebuilt by hand each time, and quotes guessed from a walk round rather than priced.
Contract renewals and retender dates tracked in your head, and lost to whoever chased them.
Supervision across sites spread over a county, with no record of who was where and when.
Monthly invoicing per contract done by hand, in arrears, always late.
How the system brings in more work
Growth, first
Built around who this trade actually sells to.
- Automated outreach to office managers, facilities managers and managing agents with contracts coming up in your area.
- A call list of schools, business parks, retail parks and developers, with every outcome recorded.
- Tender and spec packs ready in the system, so a retender is a day's work, not a week's.
- Automatic renewal and retender alerts, so contracts get chased before they go out to tender.
What else it handles
The operational side, sorted
Results
What it's done for real businesses
Real results for Commercial cleaning and facilities businesses - coming soon. We only publish quotes and numbers we've been given permission to use.
Pricing
Plain numbers
The setup fee covers the build. The yearly fee covers hosting, monitoring, updates, fixes and support, cancellable with 30 days notice.
Website
£350 to build
£150 a year to run
For businesses with no website, or with one that isn't generating results.
- A website built for your trade, effective on iOS and Android
- Enquiry form feeding a database you own, not a lost inbox
- Automatic confirmation to anyone who enquires, so nobody goes quiet
- Google reviews pulled in automatically
- Set up to show for local searches in your area
£150 a year is less than most trade businesses spend on a single month of advertising that does nothing.
Website + Core System
£1,800 to build
£360 a year to run
You're already getting enquiries. This package makes sure none of them go to waste and brings in more on top.
Everything in Website, plus:
- Automated outreach contacting potential customers for you every day
- A prioritised call list so you always know who to ring next
- Quoting built around your own pricing, so quotes go out in minutes
- Job tracker showing what's booked, what's done and what's owed
- Automatic follow-ups to customers after a job
You pay once, you own it, and it keeps running whether or not you renew.
If it brings in one extra job a year, it's paid for itself.
Complete System
£3,500 to build
£600 a year to run
For businesses with staff, vans, or several jobs running at once.
Everything in Core, plus:
- Crew management and job assignment
- Clock in and out with location logged
- Photo-verified quality checklists on every job
- Certification and compliance tracking with renewal reminders
- Invoicing and payment tracking
- Reporting showing where work actually comes from
You pay once, you own it, and it keeps running whether or not you renew.
Book a free 15-minute call
Book a call, or message us on WhatsApp. We answer between 8am and 6pm, Monday to Friday.