Custom systems / Training providers and assessors
Custom business systems for training providers and assessors
Training businesses run on intakes and contracts: apprenticeships funded through employers, first aid and safety courses sold directly, CPD sold on cycles. The employers who could fill next term's intake are known by name, and mostly never get called, because the teaching eats the week.
Your week
The intake that started half full
The course starts on Monday and a third of the places are empty. The employers who usually send two or three people got one call back in the summer, when everyone was on holiday, and nothing since. The course still runs, the trainer still gets paid, and the margin that was in those six places is gone. Empty seats are the most expensive thing a training business owns.
Who we would contact for you
The people we would ring on your behalf
We build this list from your area and the work you want, inside a radius you set. You approve every batch before anything goes out.
Employers and HR managers
Firms in your patch with staff needing tickets, CPD and qualifications, who buy places when someone reminds them before the intake.
Past learners and alumni
Everyone you have trained already, who needs the next level eventually and buys from whoever emails first.
Sector bodies and trade associations
The organisations whose members need your training, who share it when they are kept in touch.
Care homes and medical practices
Mandatory training on a fixed annual cycle: manual handling, first aid, safeguarding, bought for every new starter.
What the outreach would say
An example of what goes out
First message, sent under your name
"Hi [name], we run accredited training courses here in [town], from [subject] to first aid and mandatory refreshers. When your team's certificates come up for renewal, do you have a local provider who comes to you, or does everyone book their own? We run intakes at our centre or on site, and we keep the records so you never have to chase them."
Nothing goes out without you. You see the list, the wording and the replies, and the conversation stays yours.
Your maths
One sentence, in your numbers
One employer, two staff per intake, and the build is paid inside a year. One full course covers the yearly fee several times over.
What it looks like in the system
Your outreach call list
The list starts with the businesses nearest your base, and every call is logged with an outcome so nothing gets lost and nobody gets called twice by mistake.
blueprint / outreach / call list
6 contacts
Business
Contact
Area
Status
Adeyfield Engineering Works
Helen Marsh
Hemel Hempstead
Intake places booked for MayCedar Lodge Care Home
Patrick Nwosu
Watford
Interested, course list sentHerts Construction Alliance
Dave Kilbride
St Albans
Left message with the training leadGossoms End Surgery
Reception Manager
Hemel Hempstead
Callback booked for TuesdayFalcon Wholesale Ltd
Nina Rossi
Watford
Budget review in the springBatchwood Academy Trust
Alison Grey
St Albans
Wants a quoteSample rows. Your list is built from the real businesses inside your radius, and every call is logged with its outcome.
Where work gets lost
The four ways this trade leaks money
Enrolments gathered by email and spreadsheet, with places on courses unfilled a week out.
Learner evidence and portfolio progress tracked in files only the assessor can read.
Employer relationships lapsing between intakes, so each intake starts from scratch.
Completions and certificates chased by hand, and claims delayed by missing evidence.
How the system brings in more work
Growth, first
Built around who this trade actually sells to.
- Automated outreach to employers, HR managers and sector bodies that buy training in your patch.
- A call list of past employers and new targets, with every outcome recorded.
- Alumni course offers, so past learners buy the next level from you.
- Intake pipelines per course, so places fill weeks before the start date.
What else it handles
The operational side, sorted
Results
What it's done for real businesses
Real results for Training providers and assessors businesses - coming soon. We only publish quotes and numbers we've been given permission to use.
Pricing
Plain numbers
The setup fee covers the build. The yearly fee covers hosting, monitoring, updates, fixes and support, cancellable with 30 days notice.
Website
£350 to build
£150 a year to run
For businesses with no website, or with one that isn't generating results.
- A website built for your trade, effective on iOS and Android
- Enquiry form feeding a database you own, not a lost inbox
- Automatic confirmation to anyone who enquires, so nobody goes quiet
- Google reviews pulled in automatically
- Set up to show for local searches in your area
£150 a year is less than most trade businesses spend on a single month of advertising that does nothing.
Website + Core System
£1,800 to build
£360 a year to run
You're already getting enquiries. This package makes sure none of them go to waste and brings in more on top.
Everything in Website, plus:
- Automated outreach contacting potential customers for you every day
- A prioritised call list so you always know who to ring next
- Quoting built around your own pricing, so quotes go out in minutes
- Job tracker showing what's booked, what's done and what's owed
- Automatic follow-ups to customers after a job
You pay once, you own it, and it keeps running whether or not you renew.
If it brings in one extra job a year, it's paid for itself.
Complete System
£3,500 to build
£600 a year to run
For businesses with staff, vans, or several jobs running at once.
Everything in Core, plus:
- Crew management and job assignment
- Clock in and out with location logged
- Photo-verified quality checklists on every job
- Certification and compliance tracking with renewal reminders
- Invoicing and payment tracking
- Reporting showing where work actually comes from
You pay once, you own it, and it keeps running whether or not you renew.
Book a free 15-minute call
Book a call, or message us on WhatsApp. We answer between 8am and 6pm, Monday to Friday.