Custom systems / Recruitment agencies
Custom business systems for recruitment agencies
Recruitment is a pipeline business that most small agencies run on a spreadsheet and memory. The clients who are hiring go to the agency that called this week. The candidates go quiet, and the placements that were nearly there never quite finish.
Your week
The compliance that lapsed mid-placement
A placement is two weeks from start and the client's HR asks for the right to work check and the full reference trail. The candidate's file is half in your inbox, half on a spreadsheet from before you hired a consultant. The client pauses the placement while you reconstruct it, and the candidate takes the other offer. The fee was agreed. The file was not finished.
Who we would contact for you
The people we would ring on your behalf
We build this list from your area and the work you want, inside a radius you set. You approve every batch before anything goes out.
GP practices and primary care networks
Practices and PCNs hiring salaried GPs, practice nurses and advanced practitioners, where locum bills push them to place.
Care home groups
Groups hiring registered managers and nurses, where a start date is a CQC matter and gaps cost fines.
Construction and engineering firms
Contractors staffing sites from groundworkers to quantity surveyors, bought on speed and compliance.
Local manufacturers
Factories and engineering firms hiring production and quality staff in volume, on repeat terms.
What the outreach would say
An example of what goes out
First message, sent under your name
"Hi [name], I place practice nurses and advanced practitioners across Herts and West Essex. When a surgery has a gap and the locum bills are climbing, do you work with agencies on salaried placements, or only locum cover? We typically shortlist within two weeks and our compliance files are audit-ready for the PCN."
Nothing goes out without you. You see the list, the wording and the replies, and the conversation stays yours.
Your maths
One sentence, in your numbers
One placement covers the build and the yearly fee several times over. A placement a quarter is a different business.
What it looks like in the system
Your outreach call list
The list starts with the businesses nearest your base, and every call is logged with an outcome so nothing gets lost and nobody gets called twice by mistake.
blueprint / outreach / call list
6 contacts
Business
Contact
Area
Status
Hertford Primary Care Network
Dr Mani Bhatt
Hertford
Meeting booked for TuesdayAshwell Care Group
Bev Searle
Ware
Interested, terms sentTaylors Construction Ltd
Rob Ashdown
Cheshunt
Left message with the site officeMeridian Precision Engineering
Alpa Chohan
Stevenage
Callback booked for FridaySawbridgeworth Medical Centre
Dr Ola Ibekwe
Sawbridgeworth
Hiring freeze until the new yearBroxbourne PCN
Nina Wreford
Broxbourne
Wants a quoteSample rows. Your list is built from the real businesses inside your radius, and every call is logged with its outcome.
Where work gets lost
The four ways this trade leaks money
Clients only remember the agency that called recently, and the calls don't happen when you're busy.
Candidate pipelines tracked in spreadsheets, so follow-ups slip and candidates go cold.
Interviews arranged across emails and texts with no record of what was agreed.
Placements and commission splits worked out by hand, always contested.
How the system brings in more work
Growth, first
Built around who this trade actually sells to.
- Automated outreach to local businesses that hire your kind of candidates, every day.
- A call list of target clients, closest first, with every outcome recorded.
- Automatic follow-ups to candidates and clients, so pipelines don't go cold.
- A website that wins clients and attracts candidates to you.
What else it handles
The operational side, sorted
Results
What it's done for real businesses
Real results for Recruitment agencies businesses - coming soon. We only publish quotes and numbers we've been given permission to use.
Pricing
Plain numbers
The setup fee covers the build. The yearly fee covers hosting, monitoring, updates, fixes and support, cancellable with 30 days notice.
Website
£350 to build
£150 a year to run
For businesses with no website, or with one that isn't generating results.
- A website built for your trade, effective on iOS and Android
- Enquiry form feeding a database you own, not a lost inbox
- Automatic confirmation to anyone who enquires, so nobody goes quiet
- Google reviews pulled in automatically
- Set up to show for local searches in your area
£150 a year is less than most trade businesses spend on a single month of advertising that does nothing.
Website + Core System
£1,800 to build
£360 a year to run
You're already getting enquiries. This package makes sure none of them go to waste and brings in more on top.
Everything in Website, plus:
- Automated outreach contacting potential customers for you every day
- A prioritised call list so you always know who to ring next
- Quoting built around your own pricing, so quotes go out in minutes
- Job tracker showing what's booked, what's done and what's owed
- Automatic follow-ups to customers after a job
You pay once, you own it, and it keeps running whether or not you renew.
If it brings in one extra job a year, it's paid for itself.
Complete System
£3,500 to build
£600 a year to run
For businesses with staff, vans, or several jobs running at once.
Everything in Core, plus:
- Crew management and job assignment
- Clock in and out with location logged
- Photo-verified quality checklists on every job
- Certification and compliance tracking with renewal reminders
- Invoicing and payment tracking
- Reporting showing where work actually comes from
You pay once, you own it, and it keeps running whether or not you renew.
When the system has to be the operation
Rotas, compliance dates and staff logins across the whole business is a bigger shape than a fixed package. A Custom Build is priced after a call about your business: from £6,500 to build and from £1,200 a year to run.
See the Custom BuildBook a free 15-minute call
Book a call, or message us on WhatsApp. We answer between 8am and 6pm, Monday to Friday.