Custom systems / Massage and physio
Custom business systems for massage therapists and physios
Therapy clients book a course of sessions and complete about half of them, unless someone is tracking the plan. The therapist who follows the plan books the full course, and the client gets the result they came for.
Your week
The course that stopped at session three
A client books a course of six for a shoulder problem, comes three times, feels better, and vanishes. The last three sessions were the ones that held the improvement. They were also the ones you never chased. That course was half income and half result, and the client will tell people it didn't really work.
Who we would contact for you
The people we would ring on your behalf
We build this list from your area and the work you want, inside a radius you set. You approve every batch before anything goes out.
GP practices and primary care networks
The practices in your area whose patients ask about physio and massage that is not a nine-month wait.
Personal injury solicitors and case managers
Case handlers who commission rehab courses after road and workplace accidents, and who need session reports after every visit.
Gyms and sports clubs
Runners, rugby players and gym members with niggles that turn into bookings at race season and pre-season.
Offices and employers
Employers running wellness days and desk-assessment programmes, where one session becomes a corporate account.
What the outreach would say
An example of what goes out
First message, sent under your name
"Hi [name], I'm a physio covering [town]. When a client's claim includes a course of rehab treatment, do you have someone local who can start within the week and send session reports? I work with a couple of case managers locally, and the reports go back after every visit."
Nothing goes out without you. You see the list, the wording and the replies, and the conversation stays yours.
Your maths
One sentence, in your numbers
One corporate wellness account pays for the build inside a year. The yearly fee is one rehab course a month, and case managers send those steadily.
What it looks like in the system
Your outreach call list
The list starts with the businesses nearest your base, and every call is logged with an outcome so nothing gets lost and nobody gets called twice by mistake.
blueprint / outreach / call list
6 contacts
Business
Contact
Area
Status
Hertford Family Practice
Dr Anne Kirk
Hertford
Left message with receptionShield Claims Management
Dominic Pace
Watford
Callback booked for TuesdayVale Road Runners
Fran Eastwood
Ware
Interested, price list sentThe Gym Hertford
Jay Suleman
Hertford
Wants a quoteMeridian Wellness
Carole Bexley
St Albans
Corporate wellness day booked for JuneNewton Ridge Surgery
Dr Peter Ainsworth
Bishops Stortford
Asked for a written proposalSample rows. Your list is built from the real businesses inside your radius, and every call is logged with its outcome.
Where work gets lost
The four ways this trade leaks money
A six-session course with three sessions used is half the money gone, and clients rarely return to finish later.
Session notes and treatment plans written up unpaid in the evenings.
Booking by text message, with gaps between clients that never fill.
Rebooking left to the client, which usually means never.
How the system brings in more work
Growth, first
Built around who this trade actually sells to.
- Online booking, so clients book and reschedule themselves.
- Automatic rebooking reminders tied to each client's treatment plan.
- Win-back messages to clients whose course ran out.
- A local presence set up to show for massage and physio searches in your area.
What else it handles
The operational side, sorted
Results
What it's done for real businesses
Real results for Massage and physio businesses - coming soon. We only publish quotes and numbers we've been given permission to use.
Pricing
Plain numbers
The setup fee covers the build. The yearly fee covers hosting, monitoring, updates, fixes and support, cancellable with 30 days notice.
Website
£350 to build
£150 a year to run
For businesses with no website, or with one that isn't generating results.
- A website built for your trade, effective on iOS and Android
- Enquiry form feeding a database you own, not a lost inbox
- Automatic confirmation to anyone who enquires, so nobody goes quiet
- Google reviews pulled in automatically
- Set up to show for local searches in your area
£150 a year is less than most trade businesses spend on a single month of advertising that does nothing.
Website + Core System
£1,800 to build
£360 a year to run
You're already getting enquiries. This package makes sure none of them go to waste and brings in more on top.
Everything in Website, plus:
- Automated outreach contacting potential customers for you every day
- A prioritised call list so you always know who to ring next
- Quoting built around your own pricing, so quotes go out in minutes
- Job tracker showing what's booked, what's done and what's owed
- Automatic follow-ups to customers after a job
You pay once, you own it, and it keeps running whether or not you renew.
If it brings in one extra job a year, it's paid for itself.
Complete System
£3,500 to build
£600 a year to run
For businesses with staff, vans, or several jobs running at once.
Everything in Core, plus:
- Crew management and job assignment
- Clock in and out with location logged
- Photo-verified quality checklists on every job
- Certification and compliance tracking with renewal reminders
- Invoicing and payment tracking
- Reporting showing where work actually comes from
You pay once, you own it, and it keeps running whether or not you renew.
Book a free 15-minute call
Book a call, or message us on WhatsApp. We answer between 8am and 6pm, Monday to Friday.