Custom systems / Tree surgeons
Custom business systems for tree surgeons
Tree work enquiries come with photos and urgency, especially after storms. The homeowner rarely knows what a job should cost, so trust and speed decide it. The surgeon who quotes first and turns up when they said wins the work.
Your week
The call after the storm, answered two hours late
After a gale your phone has eleven missed calls by 7am and you can get to three of them. The ones you miss go to whoever answered, and they keep that customer for the crown reductions and the maintenance afterwards. In a quiet week the same customer has never heard of you at all, because the last contact was a leaflet three years ago.
Who we would contact for you
The people we would ring on your behalf
We build this list from your area and the work you want, inside a radius you set. You approve every batch before anything goes out.
Managing agents and block managers
Communal trees on managed estates, liability reports and reductions, sold as scheduled work rather than emergencies.
Letting agents and landlords
Gardens and boundaries on managed lets, where overhanging limbs become an urgent call nobody budgeted for.
Homeowners in target postcodes
Pruning, reductions and removals in the postcodes where the driveways suggest the work pays.
Estates and farms
Boundary and woodland work, on account terms, at a scale domestic jobs never reach.
What the outreach would say
An example of what goes out
First message, sent under your name
"Hi [name], we're tree surgeons working around [town]. The lime on the frontage of [development] is getting close to the building line. If you don't have a reduction booked this year, I can look at it and quote with a written method statement for the freeholder."
Nothing goes out without you. You see the list, the wording and the replies, and the conversation stays yours.
Your maths
One sentence, in your numbers
A week of storm work pays for the whole build. One reduction job a month after that keeps the yearly fee covered.
What it looks like in the system
Your outreach call list
The list starts with the businesses nearest your base, and every call is logged with an outcome so nothing gets lost and nobody gets called twice by mistake.
blueprint / outreach / call list
6 contacts
Business
Contact
Area
Status
Broxbourne Managing Agents
Alison Freed
Hoddesdon
Site visit arrangedHeronwood Estates
Marcus Bly
Much Hadham
Left message, trying the estate officeCampion Lettings
Rita Vasquez
Hertford
Interested, price list sentStort Valley Property
Ken Adjei
Bishops Stortford
Wants a quoteDellfield Farms
Owen Treloar
Sawbridgeworth
No tree work needed this seasonKingsway Block Care
Tamsin Earl
Hatfield
Meeting booked for WednesdaySample rows. Your list is built from the real businesses inside your radius, and every call is logged with its outcome.
Where work gets lost
The four ways this trade leaks money
Storm damage calls arrive all at once, and the ones you can't answer go elsewhere.
Quoting from photos takes evenings, and customers book whoever replied first.
No record of past clients, so pruning and maintenance work never gets resold.
Domestic customers shop on price because nothing shows the quality of the work.
How the system brings in more work
Growth, first
Built around who this trade actually sells to.
- Automated outreach to homeowners, landlords and managing agents about tree care and maintenance.
- Fast response to urgent enquiries, so storm work comes to you.
- Quoting from photos and access notes, out the same day.
- Maintenance reminders to past customers, so the work repeats.
What else it handles
The operational side, sorted
Results
What it's done for real businesses
Real results for Tree surgeons businesses - coming soon. We only publish quotes and numbers we've been given permission to use.
Pricing
Plain numbers
The setup fee covers the build. The yearly fee covers hosting, monitoring, updates, fixes and support, cancellable with 30 days notice.
Website
£350 to build
£150 a year to run
For businesses with no website, or with one that isn't generating results.
- A website built for your trade, effective on iOS and Android
- Enquiry form feeding a database you own, not a lost inbox
- Automatic confirmation to anyone who enquires, so nobody goes quiet
- Google reviews pulled in automatically
- Set up to show for local searches in your area
£150 a year is less than most trade businesses spend on a single month of advertising that does nothing.
Website + Core System
£1,800 to build
£360 a year to run
You're already getting enquiries. This package makes sure none of them go to waste and brings in more on top.
Everything in Website, plus:
- Automated outreach contacting potential customers for you every day
- A prioritised call list so you always know who to ring next
- Quoting built around your own pricing, so quotes go out in minutes
- Job tracker showing what's booked, what's done and what's owed
- Automatic follow-ups to customers after a job
You pay once, you own it, and it keeps running whether or not you renew.
If it brings in one extra job a year, it's paid for itself.
Complete System
£3,500 to build
£600 a year to run
For businesses with staff, vans, or several jobs running at once.
Everything in Core, plus:
- Crew management and job assignment
- Clock in and out with location logged
- Photo-verified quality checklists on every job
- Certification and compliance tracking with renewal reminders
- Invoicing and payment tracking
- Reporting showing where work actually comes from
You pay once, you own it, and it keeps running whether or not you renew.
Book a free 15-minute call
Book a call, or message us on WhatsApp. We answer between 8am and 6pm, Monday to Friday.