Custom systems / Cleaning companies
Custom business systems for cleaning companies
Most cleaning work comes from letting agents, property managers, landlords and builders needing post-construction cleans, and it goes to whoever quotes first. An end of tenancy clean that sits in your inbox for two days has usually gone to someone else by then.
Your week
The end of tenancy that sat in the inbox
An agent emails at 4pm on a Thursday: checkout is Friday, can you do the clean? You are on site all day and see the email at Friday lunchtime. The clean is gone, and so is the relationship, because the agent now has a cleaning firm that answers inside the hour. Agents do not choose cleaners. They choose the ones they cannot lose.
Who we would contact for you
The people we would ring on your behalf
We build this list from your area and the work you want, inside a radius you set. You approve every batch before anything goes out.
Letting agents
The branches with the most managed checkouts within your radius. Every tenancy that ends is a clean, and they happen every week of the year.
Landlords and property managers
Found from property adverts and licence lists, approached about checkout cleans and mid-tenancy refreshes.
Builders and developers
Post-construction cleans on extensions, refurbishments and new builds, priced per plot.
Offices and business parks
Daily and weekly contract cleaning, the recurring income that fills the diary between checkouts.
What the outreach would say
An example of what goes out
First message, sent under your name
"Hi [name], we do the end of tenancy and checkout cleans for a few agents around [town]. When a property turns over on a Friday and the cleaner falls through, do you have someone you can get in at short notice? We hold the checklist and the photo report, so your landlord sees exactly what was done."
Nothing goes out without you. You see the list, the wording and the replies, and the conversation stays yours.
Your maths
One sentence, in your numbers
One regular office contract pays for the build inside a year. The yearly fee is two checkout cleans a month, which a single busy agent provides on its own.
What it looks like in the system
Your outreach call list
The list starts with the businesses nearest your base, and every call is logged with an outcome so nothing gets lost and nobody gets called twice by mistake.
blueprint / outreach / call list
6 contacts
Business
Contact
Area
Status
Ashwell Lettings
Priya Chandra
Hertford
Meeting booked for TuesdayCornerstone Estates
Glen Pugh
Ware
Wants a quoteVantage Office Park
Sara Kovacs
Stevenage
Left message with the site managerMillpond Developments
Ted Wharton
Bishops Stortford
Callback booked for FridayRidgemont Property
Fiona Blakey
Cheshunt
Interested, price list sentHarbourglen Lettings
Joe Aldis
Hoddesdon
Asked for a written proposalSample rows. Your list is built from the real businesses inside your radius, and every call is logged with its outcome.
Where work gets lost
The four ways this trade leaks money
Quotes need to go out same day, or the letting agent books someone else.
End of tenancy work is unpredictable. A quiet fortnight costs you a month.
Hard to prove quality when the client never sees the job done.
Chasing payment weeks after the clean is finished.
How the system brings in more work
Growth, first
Built around who this trade actually sells to.
- Automated outreach to letting agents and property managers in your area, every day.
- A cold call list of local agencies, developers and offices, closest first, with every outcome recorded.
- Quoting from property size in minutes, so it goes out the same day.
- Automatic follow-up on quotes that go quiet.
What else it handles
The operational side, sorted
Results
What it's done for real businesses
"Before, we were tracking jobs on paper and chasing ourselves to remember what was done. Now everything is in one place and we can see exactly what's booked in and what's owed. It saves a lot of time."
ADQ Maintenance
Property maintenance
Pricing
Plain numbers
The setup fee covers the build. The yearly fee covers hosting, monitoring, updates, fixes and support, cancellable with 30 days notice.
Website
£350 to build
£150 a year to run
For businesses with no website, or with one that isn't generating results.
- A website built for your trade, effective on iOS and Android
- Enquiry form feeding a database you own, not a lost inbox
- Automatic confirmation to anyone who enquires, so nobody goes quiet
- Google reviews pulled in automatically
- Set up to show for local searches in your area
£150 a year is less than most trade businesses spend on a single month of advertising that does nothing.
Website + Core System
£1,800 to build
£360 a year to run
You're already getting enquiries. This package makes sure none of them go to waste and brings in more on top.
Everything in Website, plus:
- Automated outreach contacting potential customers for you every day
- A prioritised call list so you always know who to ring next
- Quoting built around your own pricing, so quotes go out in minutes
- Job tracker showing what's booked, what's done and what's owed
- Automatic follow-ups to customers after a job
You pay once, you own it, and it keeps running whether or not you renew.
If it brings in one extra job a year, it's paid for itself.
Complete System
£3,500 to build
£600 a year to run
For businesses with staff, vans, or several jobs running at once.
Everything in Core, plus:
- Crew management and job assignment
- Clock in and out with location logged
- Photo-verified quality checklists on every job
- Certification and compliance tracking with renewal reminders
- Invoicing and payment tracking
- Reporting showing where work actually comes from
You pay once, you own it, and it keeps running whether or not you renew.
"Before, we were tracking jobs on paper and chasing ourselves to remember what was done. Now everything is in one place and we can see exactly what's booked in and what's owed. It saves a lot of time."
Book a free 15-minute call
Book a call, or message us on WhatsApp. We answer between 8am and 6pm, Monday to Friday.