Custom systems / Plant hire, skip hire and waste
Custom business systems for plant hire, skip hire and waste firms
Hire is a diary business. Every machine, skip and grab lorry is money only while it is out. The contractors who hire from you are repeat customers on monthly accounts, and the work goes to whoever is in their phone from the last job. The hire firm that never chases off-hires works twice as hard for the same money.
Your week
The excavator nobody called off hire
A 3 tonne digger went out to a groundworks job on a Monday for what was meant to be a week. It is still sitting on site three weeks later, and the site manager thinks it is on a free hire because nobody rang to book the off-hire or send the collection. That is three weeks of a machine earning nothing, on a site that stopped needing it, with an invoice now being argued about.
Who we would contact for you
The people we would ring on your behalf
We build this list from your area and the work you want, inside a radius you set. You approve every batch before anything goes out.
Groundwork contractors
The crews in your patch digging foundations every week, who hire machines per job and keep the number of whoever delivered on time.
Builders and developers
Firms running sites that need machines, skips and grab lorries from the first cut to the landscaping.
Demolition and strip out firms
Contractors who need kit and waste removal at short notice, and buy on reliability, not price.
Landscapers and driveway firms
One-man and small firms hiring by the day, who become repeat customers once your number is in the phone.
What the outreach would say
An example of what goes out
First message, sent under your name
"Hi [name], we run a hire yard outside [town] with diggers, dumpers, skips and grab lorries on daily and weekly rates. When a machine lets you down or a skip does not turn up, do you have a yard that answers and delivers the same day? We do morning and afternoon runs, and the off-hire call is never a fight."
Nothing goes out without you. You see the list, the wording and the replies, and the conversation stays yours.
Your maths
One sentence, in your numbers
One machine out on a fortnight's hire covers the yearly fee. A regular contractor account covers the build inside a year.
What it looks like in the system
Your outreach call list
The list starts with the businesses nearest your base, and every call is logged with an outcome so nothing gets lost and nobody gets called twice by mistake.
blueprint / outreach / call list
6 contacts
Business
Contact
Area
Status
Tollemache Groundworks
Barry Sorrell
Watford
Site visit arranged for FridayNash and Penn Developments
Sofia Rusk
Hemel Hempstead
Left message with the site officeBreakspeare Demolition
Col Moody
Kings Langley
Interested, hire rates sentRiverbend Landscapes
Tom Hedley
St Albans
Callback booked for TuesdayAstley Roofing Contracts
Vic Renwick
Watford
Has a hire firm on fileGaddum Strip Out Ltd
Leyla Osman
Hemel Hempstead
Wants a quoteSample rows. Your list is built from the real businesses inside your radius, and every call is logged with its outcome.
Where work gets lost
The four ways this trade leaks money
Off-hire dates tracked by memory, so machines sit on site unpaid and skips sit full for days.
Damage and fuel disputes settled by argument because nothing was recorded at handover.
Delays and collections double-booked because the diary is a whiteboard.
Per-hire invoicing done by hand, and some hires invoiced weeks after the machine came back.
How the system brings in more work
Growth, first
Built around who this trade actually sells to.
- Automated outreach to contractors, developers, demolition firms and groundwork crews in your patch.
- A call list of site managers and groundworkers, with every outcome recorded.
- Return date reminders to customers, so off-hires happen on time and the next hire starts.
- Automatic follow-up on hire quotes that go quiet.
What else it handles
The operational side, sorted
Results
What it's done for real businesses
Real results for Plant hire, skip hire and waste businesses - coming soon. We only publish quotes and numbers we've been given permission to use.
Pricing
Plain numbers
The setup fee covers the build. The yearly fee covers hosting, monitoring, updates, fixes and support, cancellable with 30 days notice.
Website
£350 to build
£150 a year to run
For businesses with no website, or with one that isn't generating results.
- A website built for your trade, effective on iOS and Android
- Enquiry form feeding a database you own, not a lost inbox
- Automatic confirmation to anyone who enquires, so nobody goes quiet
- Google reviews pulled in automatically
- Set up to show for local searches in your area
£150 a year is less than most trade businesses spend on a single month of advertising that does nothing.
Website + Core System
£1,800 to build
£360 a year to run
You're already getting enquiries. This package makes sure none of them go to waste and brings in more on top.
Everything in Website, plus:
- Automated outreach contacting potential customers for you every day
- A prioritised call list so you always know who to ring next
- Quoting built around your own pricing, so quotes go out in minutes
- Job tracker showing what's booked, what's done and what's owed
- Automatic follow-ups to customers after a job
You pay once, you own it, and it keeps running whether or not you renew.
If it brings in one extra job a year, it's paid for itself.
Complete System
£3,500 to build
£600 a year to run
For businesses with staff, vans, or several jobs running at once.
Everything in Core, plus:
- Crew management and job assignment
- Clock in and out with location logged
- Photo-verified quality checklists on every job
- Certification and compliance tracking with renewal reminders
- Invoicing and payment tracking
- Reporting showing where work actually comes from
You pay once, you own it, and it keeps running whether or not you renew.
Book a free 15-minute call
Book a call, or message us on WhatsApp. We answer between 8am and 6pm, Monday to Friday.