Custom systems / Tutors and music teachers
Custom business systems for tutors and music teachers
Tutoring enquiries come from parents who want to start this term, and they book whoever replies first with a clear plan. Lessons then repeat weekly for years, if somebody keeps the schedule straight.
Your week
The parent who asked at 8pm and booked by 9
A parent emails at 8pm: my son is predicted a 5 and needs a 6, can you start this term? You teach all evening and answer the next night. Another tutor answered at 8:40 and has the weekly slot. That was three terms of lessons, one exam result and every family at the school gate who hears about it.
Who we would contact for you
The people we would ring on your behalf
We build this list from your area and the work you want, inside a radius you set. You approve every batch before anything goes out.
Schools and SENCOs
Heads of year and SENCOs in your area, who know which students need help before the mocks and get asked for names by parents.
Home education networks
Local home ed groups and co-ops, where families buy tuition in blocks and recommend what works.
Music shops and youth orchestras
For music teachers: the shops and orchestras where every learner eventually needs a teacher, and where parents ask first.
Paediatric and SEND professionals
Occupational therapists and SEND coordinators whose families need tuition that fits the child, and who refer on trust.
What the outreach would say
An example of what goes out
First message, sent under your name
"Hi [name], I tutor maths around [town], mostly GCSE year. If any of your year 11s are on a 4 or 5 borderline and their parents ask about extra help, I do weekly slots with progress notes after every lesson. Happy to send something for the school newsletter if that's useful."
Nothing goes out without you. You see the list, the wording and the replies, and the conversation stays yours.
Your maths
One sentence, in your numbers
One new student kept for three terms pays for the whole build. The yearly fee is one student a term, several times over.
What it looks like in the system
Your outreach call list
The list starts with the businesses nearest your base, and every call is logged with an outcome so nothing gets lost and nobody gets called twice by mistake.
blueprint / outreach / call list
6 contacts
Business
Contact
Area
Status
Richard Hale School
Joanne Firth, SENCO
Hertford
Callback booked for TuesdayHerts Home Ed Group
Cara Lindqvist
Online group
Newsletter slot agreed for AprilWare Youth Orchestra
Tim Hargest
Ware
Left message, trying the secretaryChappells Music Shop
Doug Reeve
Hertford
Interested, price list sentBishops Stortford High School
Alpa Shah
Bishops Stortford
Noticeboard poster deliveredHertford Paediatric OT
Dr Erin Vale
Hertford
Wants a quoteSample rows. Your list is built from the real businesses inside your radius, and every call is logged with its outcome.
Where work gets lost
The four ways this trade leaks money
Enquiries from parents answered late have already found another tutor.
Weekly slots managed by text, with gaps left by cancellations nobody refilled.
Lesson notes and progress records kept nowhere, so parents can't see the value.
Term-time bookings and payments tracked on paper.
How the system brings in more work
Growth, first
Built around who this trade actually sells to.
- Enquiry capture with an automatic instant reply, so you're first.
- Online booking, so parents book and reschedule lessons themselves.
- Progress summaries sent to parents automatically, so they keep paying.
- A local presence set up to show for tutoring in your area.
What else it handles
The operational side, sorted
Results
What it's done for real businesses
Real results for Tutors and music teachers businesses - coming soon. We only publish quotes and numbers we've been given permission to use.
Pricing
Plain numbers
The setup fee covers the build. The yearly fee covers hosting, monitoring, updates, fixes and support, cancellable with 30 days notice.
Website
£350 to build
£150 a year to run
For businesses with no website, or with one that isn't generating results.
- A website built for your trade, effective on iOS and Android
- Enquiry form feeding a database you own, not a lost inbox
- Automatic confirmation to anyone who enquires, so nobody goes quiet
- Google reviews pulled in automatically
- Set up to show for local searches in your area
£150 a year is less than most trade businesses spend on a single month of advertising that does nothing.
Website + Core System
£1,800 to build
£360 a year to run
You're already getting enquiries. This package makes sure none of them go to waste and brings in more on top.
Everything in Website, plus:
- Automated outreach contacting potential customers for you every day
- A prioritised call list so you always know who to ring next
- Quoting built around your own pricing, so quotes go out in minutes
- Job tracker showing what's booked, what's done and what's owed
- Automatic follow-ups to customers after a job
You pay once, you own it, and it keeps running whether or not you renew.
If it brings in one extra job a year, it's paid for itself.
Complete System
£3,500 to build
£600 a year to run
For businesses with staff, vans, or several jobs running at once.
Everything in Core, plus:
- Crew management and job assignment
- Clock in and out with location logged
- Photo-verified quality checklists on every job
- Certification and compliance tracking with renewal reminders
- Invoicing and payment tracking
- Reporting showing where work actually comes from
You pay once, you own it, and it keeps running whether or not you renew.
Book a free 15-minute call
Book a call, or message us on WhatsApp. We answer between 8am and 6pm, Monday to Friday.