Custom systems / Landlords
Custom business systems for landlords and property owners
Running a few properties means tracking tenancy dates, gas safety certificates, deposits, rent and repairs, usually across a spreadsheet, a phone and an email inbox. The work is not hard. It is remembering all of it, in time, every time.
Your week
The three weeks the flat sat empty
The tenant gave notice on the 1st and you started advertising on the 21st, because the gas safety, the deposit paperwork and the checkout took the weekends in between. Three weeks empty is most of a month's mortgage payment, and it is three weeks you paid out with nothing coming in. The flat was ready to let on the 4th. Nothing told anybody.
Who we would contact for you
The people we would ring on your behalf
We build this list from your area and the work you want, inside a radius you set. You approve every batch before anything goes out.
Employer relocation teams
HR and relocation contacts at the larger employers in your area, whose movers need a rented home before the start date and pay for certainty.
University and hospital accommodation offices
Staff and postgraduate housing lists, not student halls: reliable tenants on salaries and contracts, contacting you a month before they arrive.
Your previous good tenants
The ones who left on good terms and are moving again this year. They know the property, you know they paid, and no agent fee is needed.
Local letting agents
Let-only quotes for the times you want the viewings and referencing done for you, held on file so the fallback is one message away.
What the outreach would say
An example of what goes out
First message, sent under your name
"Hi [name], the flat on [road] comes up on the 1st: one bed, unfurnished, [price] a month. You rented well from us before and left the place spotless. If you're moving again this year, I would rather rent direct to you than pay an agent's fees. Happy to send a video walk-through first."
Nothing goes out without you. You see the list, the wording and the replies, and the conversation stays yours.
Your maths
One sentence, in your numbers
Filling each property one week sooner pays the yearly fee. Two weeks less empty across a small portfolio pays the build.
What it looks like in the system
Your outreach call list
The list starts with the businesses nearest your base, and every call is logged with an outcome so nothing gets lost and nobody gets called twice by mistake.
blueprint / outreach / call list
6 contacts
Business
Contact
Area
Status
Hallmark Pharma Relocation
Helen Marsh
Ware site
Video walk-through sentHerts Uni Staff Housing
Dr Ana Cruz
Hatfield
Left message with the housing officePrevious tenant, 2023
Ellie Grant
Moving this spring
Viewing arranged for SaturdayCounty Hospital Accommodation
Sister Ama Kofi
Hertford
Callback booked for TuesdayVale Letting Agents
Marcus Bell
Let-only quotes
Let-only quotes on filePrescott Engineering HR
Sam Whitlock
Cheshunt
Wants a quoteSample rows. Your list is built from the real businesses inside your radius, and every call is logged with its outcome.
Where work gets lost
The four ways this trade leaks money
Tenancy end dates, notice periods and certificate renewals tracked in your head, and one always slips.
Rent and arrears worked out from bank statements at the end of the month.
Repairs arranged by a string of texts with the tenant and the contractor, and no record of what was agreed.
Compliance dates: gas safety, EICR, EPC, all expiring at different times.
How the system brings in more work
Growth, first
Built around who this trade actually sells to.
- Automatic re-letting outreach the moment a tenancy enters its notice period, so the property never sits empty.
- Wait-list capture on your property pages, so you have tenants ready before you need them.
- Automatic follow-up on enquiries that go quiet.
- A property page per letting, set up to show in local searches.
What else it handles
The operational side, sorted
Results
What it's done for real businesses
Real results for Landlords and property owners businesses - coming soon. We only publish quotes and numbers we've been given permission to use.
Pricing
Plain numbers
The setup fee covers the build. The yearly fee covers hosting, monitoring, updates, fixes and support, cancellable with 30 days notice.
Website
£350 to build
£150 a year to run
For businesses with no website, or with one that isn't generating results.
- A website built for your trade, effective on iOS and Android
- Enquiry form feeding a database you own, not a lost inbox
- Automatic confirmation to anyone who enquires, so nobody goes quiet
- Google reviews pulled in automatically
- Set up to show for local searches in your area
£150 a year is less than most trade businesses spend on a single month of advertising that does nothing.
Website + Core System
£1,800 to build
£360 a year to run
You're already getting enquiries. This package makes sure none of them go to waste and brings in more on top.
Everything in Website, plus:
- Automated outreach contacting potential customers for you every day
- A prioritised call list so you always know who to ring next
- Quoting built around your own pricing, so quotes go out in minutes
- Job tracker showing what's booked, what's done and what's owed
- Automatic follow-ups to customers after a job
You pay once, you own it, and it keeps running whether or not you renew.
If it brings in one extra job a year, it's paid for itself.
Complete System
£3,500 to build
£600 a year to run
For businesses with staff, vans, or several jobs running at once.
Everything in Core, plus:
- Crew management and job assignment
- Clock in and out with location logged
- Photo-verified quality checklists on every job
- Certification and compliance tracking with renewal reminders
- Invoicing and payment tracking
- Reporting showing where work actually comes from
You pay once, you own it, and it keeps running whether or not you renew.
Book a free 15-minute call
Book a call, or message us on WhatsApp. We answer between 8am and 6pm, Monday to Friday.