Custom systems / Landscapers
Custom business systems for landscapers
Landscaping work swings with the seasons and the weather. The businesses that grow are the ones that line up autumn maintenance contracts in spring and keep quoting through the quiet weeks.
Your week
March is fully booked and nobody is talking about winter
It is spring, the phone rings all day and every slot is full. It feels like the problem is solved. Then November arrives, the phone goes quiet, and the maintenance contracts that should carry you through were never lined up, because there was no time to sell them in the season when you had the work. The quiet months get decided in the busy ones.
Who we would contact for you
The people we would ring on your behalf
We build this list from your area and the work you want, inside a radius you set. You approve every batch before anything goes out.
Letting agents and block managers
Communal gardens on managed estates, sold as annual contracts within a set radius of your base.
Facilities and business parks
Offices and retail parks that need grounds maintenance on a fixed schedule, and currently arrange it ad hoc.
Housing developers
New estates that need soft landscaping, aftercare and the maintenance contract that follows the handover.
Homeowners in your target postcodes
Design and build enquiries from the postcodes you actually want to work in, not a twenty-mile scatter.
What the outreach would say
An example of what goes out
First message, sent under your name
"Hi [name], we look after the gardens on a few managed estates around [town]: mowing, hedge work, one-off tidy-ups. Do the blocks you manage have a set contractor for the communal grounds, or does it get arranged ad hoc? We do fixed annual contracts, so the agents we work with never end up chasing gardeners mid-season."
Nothing goes out without you. You see the list, the wording and the replies, and the conversation stays yours.
Your maths
One sentence, in your numbers
One communal grounds contract alone keeps the yearly fee paid. Three or four maintenance plans through the year and the build is covered too.
What it looks like in the system
Your outreach call list
The list starts with the businesses nearest your base, and every call is logged with an outcome so nothing gets lost and nobody gets called twice by mistake.
blueprint / outreach / call list
6 contacts
Business
Contact
Area
Status
Bramblewold Management
Olivia Crane
Hertford
Meeting booked for WednesdaySentry Block Management
Paul Ahn
Welwyn Garden City
Left message, email follow-up sentKingsmere Developments
Nadia Islam
Bishops Stortford
Interested, price list sentHeron Property Group
Colin Marsh
Hatfield
Wants a quoteWhitfield Facilities
Grace Odell
Stevenage
Tender cycle opens in MarchAldren Lettings
Toby Grant
Hoddesdon
Callback booked for FridaySample rows. Your list is built from the real businesses inside your radius, and every call is logged with its outcome.
Where work gets lost
The four ways this trade leaks money
A long quiet gap in winter, unless maintenance contracts are lined up in advance.
Quoting from photos and garden size takes evenings, and site visits eat the week.
Recurring maintenance contracts are the steady money, but they're hard to sell one at a time.
Weather disruption shreds the best-made schedule.
How the system brings in more work
Growth, first
Built around who this trade actually sells to.
- Automated outreach to homeowners in your target postcodes, property managers and developers.
- A cold call tool for local commercial premises and agencies.
- Quoting straight from site visit notes, while the visit is still fresh.
- Automatic follow-up on quotes that go quiet.
What else it handles
The operational side, sorted
Results
What it's done for real businesses
12
new clients for Cedar Gardening in their first week using the outreach system.
One client's result. What the system produces depends on your trade, your area and how you follow up.
"The outreach side has been the big one for us. In the first week we picked up 12 new clients we wouldn't have got otherwise. Everything else being in one system is useful, but the growth is what's made the difference."
Cedar Gardening
Landscaping
Pricing
Plain numbers
The setup fee covers the build. The yearly fee covers hosting, monitoring, updates, fixes and support, cancellable with 30 days notice.
Website
£350 to build
£150 a year to run
For businesses with no website, or with one that isn't generating results.
- A website built for your trade, effective on iOS and Android
- Enquiry form feeding a database you own, not a lost inbox
- Automatic confirmation to anyone who enquires, so nobody goes quiet
- Google reviews pulled in automatically
- Set up to show for local searches in your area
£150 a year is less than most trade businesses spend on a single month of advertising that does nothing.
Website + Core System
£1,800 to build
£360 a year to run
You're already getting enquiries. This package makes sure none of them go to waste and brings in more on top.
Everything in Website, plus:
- Automated outreach contacting potential customers for you every day
- A prioritised call list so you always know who to ring next
- Quoting built around your own pricing, so quotes go out in minutes
- Job tracker showing what's booked, what's done and what's owed
- Automatic follow-ups to customers after a job
You pay once, you own it, and it keeps running whether or not you renew.
If it brings in one extra job a year, it's paid for itself.
Complete System
£3,500 to build
£600 a year to run
For businesses with staff, vans, or several jobs running at once.
Everything in Core, plus:
- Crew management and job assignment
- Clock in and out with location logged
- Photo-verified quality checklists on every job
- Certification and compliance tracking with renewal reminders
- Invoicing and payment tracking
- Reporting showing where work actually comes from
You pay once, you own it, and it keeps running whether or not you renew.
See a full example website
A complete, clickable example of a trade website built the way we build them. Fictional business, sample content.
Open the example website"The outreach side has been the big one for us. In the first week we picked up 12 new clients we wouldn't have got otherwise. Everything else being in one system is useful, but the growth is what's made the difference."
Book a free 15-minute call
Book a call, or message us on WhatsApp. We answer between 8am and 6pm, Monday to Friday.