Custom systems / Personal trainers
Custom business systems for personal trainers
Personal training enquiries want to start immediately, usually in January or before summer, and they buy from whoever answers first. The client who stays pays monthly. The trainer who tracks sessions and progress keeps them.
Your week
The January enquiries answered in February
In the first week of January you get fifteen enquiries. You are training clients all day and answer them across a week. Ten have already started with whoever replied in an hour. Each of those was a block of twelve sessions, sold while you were on the gym floor, by a trainer who is not better than you. Just faster to reply.
Who we would contact for you
The people we would ring on your behalf
We build this list from your area and the work you want, inside a radius you set. You approve every batch before anything goes out.
Physios and osteopaths
Practices whose patients finish treatment and need supervised strength work so the problem does not come back.
Corporate wellness and office managers
Employers buying staff fitness packages, where one contract is steadier than twenty gym-floor clients.
Sports clubs
Clubs needing pre-season programmes and return-to-fitness work for injured players.
Gyms without trainer rosters
Gyms that rent space and refer members who ask about personal training.
What the outreach would say
An example of what goes out
First message, sent under your name
"Hi [name], I'm a personal trainer working out of [area]. When a client finishes treatment and needs supervised strength work to stop the problem coming back, do you have a trainer you refer on to? I work with a few local practices and give their clients a structured return-to-training plan."
Nothing goes out without you. You see the list, the wording and the replies, and the conversation stays yours.
Your maths
One sentence, in your numbers
One new client a month through the year pays for the build. The yearly fee is a single twelve-session block.
What it looks like in the system
Your outreach call list
The list starts with the businesses nearest your base, and every call is logged with an outcome so nothing gets lost and nobody gets called twice by mistake.
blueprint / outreach / call list
6 contacts
Business
Contact
Area
Status
Vale Osteopathy
Dr Nick Marsh
Hertford
Referral terms agreedHeronfield Business Park
Aisha Bolton
Stevenage
Callback booked for ThursdayWare Rugby Club
Grant Mullins
Ware
Left message with the chairmanFlex Gym Cheshunt
Dean Aziz
Cheshunt
Interested, price list sentStudio Physio Ware
Elena Rusk
Ware
Has a trainer on the booksStort Community FC
Ollie Trent
Bishops Stortford
Wants a quoteSample rows. Your list is built from the real businesses inside your radius, and every call is logged with its outcome.
Where work gets lost
The four ways this trade leaks money
Enquiries answered hours later have already booked someone else.
Session packages tracked on paper, with sessions never used and never resold.
Programmes sent by screenshot, with no record of what each client is doing.
Clients drift off after a few weeks and nobody notices until they've gone.
How the system brings in more work
Growth, first
Built around who this trade actually sells to.
- Enquiry capture with automatic fast reply, so you're first.
- Online booking and package purchasing.
- Win-back and check-in messages to clients going quiet.
- A local presence set up to show for personal training in your area.
What else it handles
The operational side, sorted
Results
What it's done for real businesses
Real results for Personal trainers businesses - coming soon. We only publish quotes and numbers we've been given permission to use.
Pricing
Plain numbers
The setup fee covers the build. The yearly fee covers hosting, monitoring, updates, fixes and support, cancellable with 30 days notice.
Website
£350 to build
£150 a year to run
For businesses with no website, or with one that isn't generating results.
- A website built for your trade, effective on iOS and Android
- Enquiry form feeding a database you own, not a lost inbox
- Automatic confirmation to anyone who enquires, so nobody goes quiet
- Google reviews pulled in automatically
- Set up to show for local searches in your area
£150 a year is less than most trade businesses spend on a single month of advertising that does nothing.
Website + Core System
£1,800 to build
£360 a year to run
You're already getting enquiries. This package makes sure none of them go to waste and brings in more on top.
Everything in Website, plus:
- Automated outreach contacting potential customers for you every day
- A prioritised call list so you always know who to ring next
- Quoting built around your own pricing, so quotes go out in minutes
- Job tracker showing what's booked, what's done and what's owed
- Automatic follow-ups to customers after a job
You pay once, you own it, and it keeps running whether or not you renew.
If it brings in one extra job a year, it's paid for itself.
Complete System
£3,500 to build
£600 a year to run
For businesses with staff, vans, or several jobs running at once.
Everything in Core, plus:
- Crew management and job assignment
- Clock in and out with location logged
- Photo-verified quality checklists on every job
- Certification and compliance tracking with renewal reminders
- Invoicing and payment tracking
- Reporting showing where work actually comes from
You pay once, you own it, and it keeps running whether or not you renew.
Book a free 15-minute call
Book a call, or message us on WhatsApp. We answer between 8am and 6pm, Monday to Friday.